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Board of Directors Minutes |
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PW Board of Directors
Angie called meeting to order at 8:06 a.m. We welcomed John Vincent from Healthy Families as our new membership chairperson Rachel Anderson – passed around a letter to board requesting Clallam County Tobacco Free Coalition becoming an ad-hoc tobacco committee of Prevention Works! Proposing quarterly meeting at PW extended 30 minutes to discuss tobacco issues in the County. Comments: · Norma – hoped to discuss this as part of the bigger picture of Prevention Works including the Clallam County Community Network. · Cynthia – may want to look at the extra 30 minutes. · Jane – ad hoc committee as she understands is a short term committee. Jane mentioned that tobacco would be a standing committee – would be a member of the board. · John – felt this would be a good fit. · Rachel – mentioned that some of the MSS case workers have gone into homes where smoke has been so thick and has had to call CPS. Angie – talked about being totally overwhelmed with last meeting and was apologetic and talked about that maybe as a group needing to slow down and go through bylaws and doing things right. Jane Shefler 501c3 – discussed financial concerns about the trainings that PW is co-sponsoring. We have some policies in place about Prevention Works sponsorship. Jane set up corporate account. Will close previous account next month Comments: · Norma – reminded us that committees need to present budget when looking at co-sponsoring especially since we are fiscally limited. · Jane: We are in pretty good financial shape – after the Forum Forum: Spent more than we earned as far as registrations and sponsorships – Out of pocket expenses $4500. Brought in less. But with re-imbursement from DASA, we made around $3000 dollars. Comments: · Norma: Need for paper trail so that anyone else can answer questions and establish process for paper trail. · Pam: Talked about it working for Rural Health Grant – who is responsible for what and was easier to track what expectation was. Strategic Planning Update Norma & Florence – met with Clallam County Community Network – Pete Peterson as Tom Anderson has resigned as Community Network chair. Very interested in having PW & networks converge – kind of. Network and PW retain own identity for next year but work closely together. Network: state entity, have 8 vacancies, may be 9. Benefit that PW Board could become network board. Network meets every other month. Proposing that PW continues to meet monthly. Network meets every other month. Assumption is that Network portion of the meeting will begin at 5:30 and they would provide dinner. Network would be committee. Finances would be separate for first year then discuss merging. RPD – Regional Planning ($7500 per year). In past we have worked together on RFPs and proposals. Benefits: Expanded membership for both groups. If there is a sense that we want to move forward – they (Network) will meet in September for last meeting. November would be first joint meeting. Ongoing assessment of how it’s going and roll things together. State – every other year, considers getting rid of network. Piece would still be in place. Florence discussed that groups are duplicative. Could also bring some folks back to PW that have since focused on the Community Network. There are networks all over the state with broad based representation. Family Policy Council has been trying to move networks to earlier intervention. Jane asked what Network does – Norma: get $ from state – do some public education – have 10 year plan from some time ago regarding prevention. 3 Community Meetings – put together 10-year-plan. 39 Counties – 50 Networks. Our network – looked at ways of improving Juvenile Services. Funnel of state money to local programs. Do have paid part-time staff who would continue to function for network. If Board accepts – let them know, then Community Network would go to their members. Community Commissioners – when they are going to appoint people to advisory committee – put out notice, interview, see resumes and have brought in folks from general public. We will invite representatives from Network for September meeting to come and talk about their networks and what they do. Fiona will contact Jamestown and Norma/Florence will talk with CCCN Cynthia moved that we work with Network to begin conversation – It was seconded and so moved. Cynthia asked about representatives to form more committees – like Tobacco Representative, Network Representative – maybe Tribal Representative. If we are going to change where we are going, are we making the change in the most organized fashion. Pam brought up doing a business plan. Jane – reminded us about our strategic plan. Florence – thought maybe this is more of a membership issue, not board issue. Fiona – one of the ways we’ve been addressing this has been by inviting people to meetings, etc. Jane – doesn’t want PW to just become the board – membership is important. Norma: maybe we should reach out to the Jamestown Network as well. Fiona will talk with Jamestown Network. Non Profit Application: Jane took Ida’s comments about 501c3 and added them but then lost her comments. Then delegated it to Strategic Planning Committee - Norma. Connie, Norma and Florence – looked at 501c3 application process. Comments: www.irs.gov 1023 application. Activities & Operational information: past, present and planned. Florence working on past activities. Lobbying questions – legislative activities. Jane is meeting with Charlie McClain tomorrow to discuss financial aspects. Florence is coming up with in-kind numbers. Jane has had vision – in 501c3 conversion – weren’t necessarily going to change what PW is – haven’t been lobbying organization. More interested in what we are, rather than to create language to answer questions. We are not lobbyist organization – yes we’ve allowed links on web page to other lobbying groups. Norma: thought it was important to have common understanding about what is influencing legislation and wanting the board to be comfortable. John – when we bring in groups – are they lobbying groups, do we want to set a precedent that we do not allow group in. Ida – one of the issues for whole application – don’t want you to use public money for lobbying. Put in claim that we will not use public money for lobbying activities. If you went to DC to influence legislation it would be a private donation. Florence – allowed to have certain percentage of money for lobbying and influencing legislation. Is it better to have language to cover what may happen. Norma – we are submitting to State of WA so it may be better to have the language in there. · Norma moved, Jane seconded that PW endorsed grant request Peninsula Partnership of Clallam and Jefferson Counties in application through Peninsula Regional Support Network for the Child Mental Health Initiative Florence asked about what we do with tobacco. Norma – we have 2 proposals in front of us – what would it look like if we accepted – looking so that how we structure things. Program Committee: Cynthia, Fiona, Florence, Nita, Jim (?), Norma – to look at programs for next year. Programs for Next Year September 8 - Clallam County Community Network &
Jamestown S'Klallam Network (Invited) Florence: Passed out final evaluation from forum. Respectfully submitted, |
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