Executive Committee Minutes 

Minutes of the Special Meeting
Clallam County Prevention Works! Community Coalition
September 6, 2001, First Step

 The meeting was called to order.  Carol Huard, chairperson of the Strategic Planning Committee was in charge of the meeting.  Those attending were Carol Huard, Mel Melmed, Jim Borte, Jan Laine, Diana Assumpcao, Nita Quan, Florence Bucierka, Jane Shefler, and Cynthia Martin.

Jane was the visual aid recorder and Florence was the monitor for questions and comments.

The meeting was called to bring the board of directors up to date on what had been accomplished by the Strategic Planning Committee.  This committee consist of  Florence, Brenda Butterfield, Connie Hyatt, Jan Laine, and Carol Huard.  Since most of the work of this committee needs ratification of either the Board or the general membership, this meeting was called to bring us up to date on their hard work and significant progress.  Jan Laine explained how their committee had prepared the proposals they were presenting today.

To get an overview we first focused on the Organizational Chart.  This chart was developed by Carol to try to bring some order to what the different groups are doing.  Three organizations are involved on the chart:                 
            Prevention Works

                        Home Visiting, Child Care, and Parent Education

            KEYS

            Rock and Roll Group 

The place of KEYS and Rock and Roll Group were discussed as one of the issues of who is Prevention Works!

The second focus was on the proposed amendment to the bylaws (see sheet)

            Mission Statement was to be something measureable and could be accomplished by different people and groups.

            They focused on what is missing and on the originating work that had been started at the beginning of Prevention Works!  They also considered the dots that were established at the last annual meeting.  They then sorted those dots in each are they thought should be considered.  Then they will meet with each of the chairman of each of the groups to see if the vision, mission and goals are clearly articulated and what the committees are actually doing.  Once we have a solid mission with our vision and goals then we can look at the strategies to be accomplished.

Carol went over how the committee had operated and then we opened things up for discussion.

AMENDMENT:  The Strategic Planning Committee proposed an amendment to the bylaws to cover a gap in what we are currently doing.

C.                Board of Directors

4.       Roles and Responsibilities of the Board of Directors and the Executive Committee

a.       The responsibilities of the Board of Directors and Executive Committee

(v) To establish committees as necessary

This specific amendment was approved to be introduced at the October meeting. It will be included in the agenda so people will know ahead of time of this change.

Vision of Prevention Works!

Carol explained that we needed to adopt a vision statement.  This isn’t something that we will necessarily be able to achieve but it is a long-term vision for Prevention Works!            After discussing whether we need to cover all the three organizations – Prevention Works!, Keys, and Rock n Roll it was felt by the group that it should specifically cover Prevention Works!  Specific wording was considered and the final decision was to use the following:

Vision of Prevention Works!:  Clallam County is a community where all children and families are healthy and safe.

It was moved, seconded and passed.

Mission of Prevention Works!

Again after considerable discussion the final decision was to use the following:
The mission of Clallam County Prevention Works! Community Coalition is to reduce child abuse and neglect, violence, and substance abuse by assisting families with children from conception through four years of age by
·        Reducing risk factors,
·        Strengthening protective factors, and
·        Enhancing the resilience of children, youth, and families.

It was moved, seconded and passed.  This will be presented at the September meeting.  This will go out on the agenda.

Goals of Prevention Works!

            The seven goals established by the Strategic Planning Committee were examined by the group and also had been given to the committee chairman for feedback.  The committee chairman found these goals all were part of their committee except for number 3 which they decided was more part of the executive committee.  We decided to do each of the goals first before going into the strategies.  The question we kept in mind was “Does each goal relate to the mission statement.”

            Each committee, Parent Education, Home Visiting, Child Care-Family Friendly Business, Membership, Strategic Planning, Public Relations, and Big Event.

            The Board discussed each goal and voted on the following 7 goals and the wording for these goals.

            SELECTED GOALS

1.                  Community groups will work together on the mission of Clallam County Prevention Works! Community Coalition.  It was moved, seconded, and passed.

2.                  Bridge the gap between research and practice through the development and implementation of ongoing prevention activities. It as moved, seconded, and passed.

3.                  Support and seek prevention-focused projects and funding.  It was moved, seconded, and passed.

4.                  Provide prevention-based educational opportunities for our community.  It was moved, seconded, and passed.

5.                  Advocate for research-based prevention activities to policy makers, providers, community members, and businesses.  It was moved, seconded, and passed.

6.                  Promote and strengthen parent education, home visiting, and quality childcare programs.  It was moved, seconded, and passed.

7.                  Support and participate in the development of a Community Prevention Plan.  It was moved, seconded, and passed

Some general concerns that will warrant further discussion at another meeting included the strategies for each goal, the position of KEYS and Rock and Roll, issues about use of the word norming, including more strategies for number 2, and how does family friendly business fit.